To ensure the success of any project, it is important to have a leader. Having a leader gives your project clear objectives that are much easier to assess. The skillset that allows a person to lead such projects is known as project management skills. It is important for your business to assign a suitable manager to each project. This project manager qualities checklist will allow you to know what to look for in a person that will become your project manager. But before we can establish a checklist, let us first understand what project management is and what the necessary project manager skills are.
What Is Project Management?
A project is a temporary endeavor by a business aiming for a specific goal. It usually has a preset time window to achieve these goals. Commonly, it is a collaboration of different teams within the business which is why it requires proper management to create compatibility between the involved teams. Project management utilizes knowledge, skills and available tools to achieve the designated goal. Having a good project manager ensures that your designated team is working at its highest efficiency. The ultimate goal of any product manager is to create a team that is much more productive than each individual person working on their own. This is achieved by ensuring synchronicity between project members. Ideally, the project manager should choose members whose skills complement each other.
Essential Project Management Skills
Proper communication ensures that the project’s objectives are clear to everyone involved. This avoids confusion which does not only waste time and resources, but might also be demoralizing to the individuals who did not get a clear message. A poorly received message might cause the individual to question their importance in a project. This individual might distance themselves from the other members. This does nothing but create differences that can do nothing by inefficiencies.
Making sure that your message is received by the team is not the only use of communication. Good communication must be two-way. Any individual in the team should have no trouble expressing their concerns about any aspect of the project. After all, each member has their own specialization which may provide useful insight when something is wrong. This saves you valuable time and resources which would otherwise be wasted on a not so optimal plan.
To create a productive project team, it is important to capitalize on teamwork. A project manager should be able to identify members that will work great together. Creating a team identity is a major motivator to individuals where they feel like their group is responsible for the success of the project. This turns it from an assigned task to a project that they care about. However, this is not an easy task as it is also necessary to assess both team and individual performance. It is up to the project manager to provide feedback to improve performance. This might prove to be tricky since feedback might sometimes be taken personally if the message is not delivered properly.
A good leader does not only tell people what to do. It is important to ensure that every member of the team is dedicated to the product. Good leadership involves resolving conflict, delegating tasks to its most relevant member and ensuring that the project’s goals are being met in a timely manner.
4- Resource Management
It is not possible for the project manager to be experienced in every single thing involved in the project. However, they should be able to assess the necessary resources needed to accomplish a certain task. This allows the manager to create a project plan to estimate the amount of resources that this project will require. Setting realistic dates will ensure that the productivity of members is kept high as they have to abide by these dates. On the other hand, if the project time table is unrealistic, your members will slack because they know that it will be delayed regardless of how hard they work. Moreover, determining the necessary budget and its distribution is important to ensure the success of a project. It is not uncommon for a project to be terminated because of exceeding its expected budget or allocated time frame which only costs your business.
A good approach to ensuring the success of the product is to predict obstacles and start working on their solutions preemptively. This is a good utilization of the manager’s times since he should be delegating current tasks to their team anyway. The manager is then able to have a clear overview of the whole project allowing them to predict most future obstacles. Early observation of these hurdles gives the manager time to consider the pros and cons before its time to make a critical decision.
Now that we have discussed the essential project management skills, a project manager qualities checklist is as follows.
Project Manager Qualities Checklist
To ensure that you have chosen the suitable person as your project leader, they need to fill these criteria.
- Deducing the necessary skills for each particular project
- Identifying the needed team members
- Creating a project plan with clear objectives
- Conveying the project’s aim and objectives to all team members
- Motivating others to ensure maximal productivity
- Resolving conflicts in a professional manner
- Convincing others of the importance of some decisions
- Having the ability to create an environment that promotes efficiency
- Delegating certain tasks to their most relevant members
- Receiving feedback and implement improvements seamlessly
- Documenting the proceedings of the project for accurate assessment
Having a good project management skills might be the reason for the success of the project. It is an incredibly crucial role that requires a person that is both aware of the topic and of how to deal with people. A project manager boosts efficiency and brings out the team’s maximum potential. Ensuring that you have a good project manager ensures that your whole team will be motivated to do their best. Moreover, when it comes to obstacles in the project’s success, good managers will be ready to take a decision. Following this checklist will ensure that your assigned person has the necessary project management skills. Providing your capable manager with the best project management software will definitely optimize your projects for efficiency. For more tips regarding managing your business, check out our guide to hiring writers