Financial Management: An Essential Overview

If you’re in business you’ll know that surviving as a company while also investing in growth are two goals you constantly need to balance. This is where financial management becomes essential.

In fact, it is often the main factor determining the success of your business.

Let’s take a look at the various aspects of financial management with some essential tips and tricks, to help you achieve optimum financial management, along the way.

 

Financial Management

 

What Is Financial Management?

Financial management is the process of optimally allocating your business’s funds to their appropriate tasks. This is a responsibility that is exclusive to the top management of your business. Here are some of the fields involved in financial management:

Raising capital: These financial decisions are concerned with raising finances for your business taking into consideration the available sources, time available for raising the funds and the resulting returns.

Budgeting: This involves making important decisions regarding investments in fixed and current assets.

Investment plan: Is the process of outlining your future financial goals and objective in relation with your financial resources in order to have a general idea of the progress you’re making as well as providing you with data that you may use to evaluate the effectiveness of your methods

Capital Structure: The documentation of finances for all operations including the sources of funds and any debts created by them.

Before we get into the details of financial management let us discuss the variables commonly associated with it.

  1. Risk:  This can either be the potential for financial loss or the possibility of defaulting on a loan
  2. Return: A return is a profit made on an investment which can either be measured in amounts gained or as a percentage of the money invested. One of the most common methods of measuring return is the ROI to evaluate performance.
  3. Working capital: This is the capital that the business owns that is used to pay for day to day expenses.
  4. Capital structure: This term refers to the distribution of resources in your company caused by equity and debt.

 

The Purpose of Financial Management

The purpose of having good financial management is to provide your business with an adequate supply of resources for your ventures as well as to provide you with a good reputation to allow for further growth through investors. This is why the following factors need to be put into consideration when coming up with a financial plan.

1- Investor  Approval

Having large return figures is great, however, it is not the only important factor to be considered. When it comes to investors, your company’s reliability is extremely important. Instead of having large return figures every once in a while, an investor will be much more confident in your business when your returns are consistent over time. Additionally, having a strong communication channel with your investors will help you become more accountable which also boosts their faith in the success of your ventures which consequently leads to bigger investments. Finally, transparency is also an important factor since investors expect to have all information and decisions be known to them.

2-Documentation

In order to optimize your business decisions, it is important that you streamline the process of documenting your financial status. keeping all financial records and documentation ensures that you comply with universal accounting standards created by experts aiming to optimize the management of businesses.

Financial Management Objectives

When it comes to financial management, have a clear understanding of these objectives will allow you to create a much more coherent plan. Before we get into that, let us look at some of the common objectives of financial management.

  • Optimization of expenditure and fund allocation to maximize profits and minimize costs.
  • Maintaining adequate funds for your processes
  • Calculate and ensure the viability of each process for the investors
  • Evaluate risks and approve new ventures
  • Streamlining the capital structure in order to ensure a balance between equity and debts

In order to maintain funding for your ventures, it is important for your business to remain profitable in the eyes of the investors. This can be done through the various ratios for evaluating your business. We will be discussing the most commonly used ratios.

Gross Profit: This ratio measures the amount of money left from revenue after paying the costs of the produced goods. This ratio is calculated as follows:

Revenue - (minus) Costs of Good divided by Revenue

This is commonly used by evaluators and investors to compare your company to the competition in order to identify the effectiveness of your current processes.

Return on Equity: This ratio is commonly used by analysts to determine the amount of net income gained compared to the shareholders’ equity in the business. This essentially shows how effectively your business capitalizes on the funds provided by investors. The formula is as follows:

Net Income divided Shareholders Equity

Comparing the company’s yearly ROE can give a general idea of the company’s growth over the years.

Net Profit Margins: This simple ratio gives a general idea of how viable your business plan is. It taxes in consideration taxes in order to generally determine how profitable your business is. It is calculated as follows:

Net Profits after tax divided by sales

In order to improve these ratios, it is important for the business to increase their efficiency in order to minimize costs which in turn increases the profit margin on sales. Consequently, having high efficiency also allows your business to obtain a larger share of the market which not only increases your sales but also gives investors more confidence in your business.

Financial Management of a Business

In order to start working on the financial management of your business, it is important to have a management plan that will help you set goals and understand that decisions that need to be made in order to maximize your company’s resources.

1-Finding a Financial Strategy

There are several approaches when it comes to financial management. Every approach is viable and will depend on the nature of your business. In order to come up with a solid financial strategy, the following questions need to be answered:

  • What is the current state of the company?
  • What are the future goals/ objectives?
  • What are the available methods of reaching these goals?
  • What are the involved risks and how will they be managed?
  • What is the planned balance between growing and saving revenue?

It is extremely important to strike a balance between spending and saving your company’s revenue. On one hand, you might be tempted to use all of your profits in order to further grow the business. However, this leaves you with little working capital to pay for goods and services needed to keep up with the demand. Additionally, some unforeseen circumstances might create unexpected costs.

2-Creating a Financial Plan

A financial plan uses the previous general strategy to create a customized plan of operation specific to your business. This helps you have a clear path to follow when making decisions while also allowing for easy communication of objectives which improves the process of managing.Your financial plan will mostly depend on the following:

  1. Required capital: This is based on the cost of assets necessary for the business to functions. Additionally, the capital needs to fund your research and promotional efforts. When considering the necessary capital it is important to consider both long and short-term necessities.
  2. Capital Structure:  The amount of risk you are willing to take strongly affects the means by which your assets will be funded. Generally, there are two main capital structures.The first being “Low Leverage” where most of your company’s assets are based on invested equity. Choosing to minimize the amount of debt gives you a much safer business approach However if you are confident in the success of your operations, it is better to opt for “High Leverage” structure which involves a higher risk and inherently higher rewards.
  3. Financial Policies: Based on your chosen capital structure, you’ll need to set up policies regarding finances. These are the general rules of funding which will ensure that your vision is shared with your managers allowing for more financial management tasks to be delegated to them.
  4. Finding a Financial Manager: After you have set up the financial guidelines for your business, it is important to have a dedicated financial manager in order to ensure that all decisions match your vision. This manager will be responsible for evaluating your company’s current financial status, document it and impose any necessary immediate decision. Here’s a list of the roles that you can expect your financial manager to fulfill.
  • Financial analysis and advice
  • Adapting techniques that improve efficiency
  • Documenting all tasks related to financing your business
  • Finding expansion opportunities

Financial Management Tools

Financial Management is a process that can be incredibly time-consuming which is why it is important that you ensure that it is being done efficiently. This is why it is important to ensure that you streamline the process of gathering data, documentation, and analysis in order to allow your business to quickly make decisions in order to keep up with changes in the market. These tools will help you save valuable time and effort so you can focus on innovation.

1-Accounting Software

Financial Management - Fresh BooksFirst things first, before you can worry about managing your finances, you need to ensure that all the relevant data is available for analysis. This can be done using the various accounting software that will allow you to track invoices, expenses, and even taxes. Freshbooks is a great tool that will help you automate the process of invoicing customers by allowing you to know when they see your invoice while also automating the process of sending and reminding them of payments. This is a great tool for businesses that do not have a dedicated accounting department.

2-Budgeting Software

Financial Management - Sage IntacctTraditionally, business owners used excel to manage their budgeting. However, statistics show that a large portion of these spreadsheets contain errors since excel offers no “Logic checks”. This is why modern tools have been created to help you more easily manage your budgeting while also providing you with the convenience of having your sheets on the “cloud” which allows for easy collaboration while also letting you access them from anywhere. Sage intacct is a great all in one solution that provides you with cloud-based accounting while also giving you useful real-time insights regarding your finances.

3-Financial Software

Financial Management - Data PineNow that you have your inputs ready, it is important to have a solid tool that gathers all that data in one place for ease of access. Additionally, these tools can be set up to automatically calculate key performance markers that will give you a real-time indication of your company’s financial “health”. Datapine is a great tool that provides you with a visual representation of all the relevant data. This professional tool allows you to import data from a wide variety of services functioning as a hub for all your company’s data. Datapine strives to provide business owners with the best experience and their software can be customized for each industry to ensure that the most relevant data is always clearly visible to you.

Overview

Financial management is the process of allocating funds to their appropriate tasks, ensuring your business is utilizing resources to it’s fullest potential. The result? Maximizing the profits and establishing you in your relevant market.

Financial management also ensures that your company is positively regarded by investors allowing you to obtain more investments that will help your business grow exponentially.

We discussed the several necessary steps needed to begin financial management. First, we need to create a plan that involved the required fund needed for normal operations, the sources of funding and the general capital structure that you would like to impose. Then, we outlined how you can obtain these funds whether through equity or debts. Finally, we discussed some of the useful tools to help you with financial management in order to save your precious time and effort.

Good luck!

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